In today’s digital world, organizations depend on data for every aspect of their operations. It is the core for all institutional knowledge and functions, from intellectual property to HR information; from marketing databases to inventory and logistics. Some organizations have on-site server rooms for data storage. For many others, it is more convenient and efficient to store their data in the cloud – meaning that it is housed in a giant data center.
There are many good reasons to outsource data storage. With robust surge protection and backup measures in place, it reduces the impact of a power or infrastructure failure. It can help save costs, and improve overall efficiencies.
However, both data centers and server rooms face a variety of risks that require strict safeguarding measures to be in place.
Anywhere data is stored makes an attractive target for criminals. Consolidating data storage in a centralized location delivers multiple benefits to organizations, making it easier for remote and hybrid personnel to maintain full productivity. However, it also increases the ease of access to the data for criminals. Most hackers don’t access networks from a remote computer; they get on site and plug directly into the system.
The range of threats once a hacker has physical access to the network is vast and includes:
There are a number of physical security technologies that can be used to help protect data centers from outside threats. Data center key management should never be overlooked, as it is a critical piece of this solution to prevent entry for unauthorized personnel or those who would do intentional harm.
When maintenance is required, it’s critical that only authorized individuals have access to that hardware. Data storage electronic key cabinets will not open until the system verifies that the user has specific permissions. Most can also be configured with card or biometric readers and networked for centralized control.
The best data center key access control systems have email and SMS auto notifications to alert you anytime someone accesses a key to your data center unit.
Tracking and reporting software provides a record of everyone who removed a key, when it was removed, and when it was returned to the key control cabinet. Reports can run and be delivered automatically to management on a regular basis. A robust reporting system will also help to track and improve processes, ensure employee honesty, and minimize security risks.