Selecting and implementing the best key control and management system can help to ensure that its full potential in an overall security operation is reached. One of the main attributes of a high performance key control system is out-of-the-box ease of use. From system design to installation to everyday use and control to system expansion, a well-designed key control system will deliver straightforward operation for everyone.
Imagine this scenario. It’s late in the evening on a holiday weekend. A security officer is making his rounds of the multi-building campus and sees a light in a window where there shouldn’t be one. He calls in the report and is requested to investigate the situation. His access card allows him entry to the building, where he again uses his card and his personal identification number (PIN) to access the building’s key control cabinet. The particular key he needs is not in the cabinet and the message screen tells him that the key is currently located in the key cabinet in the adjacent building. The security officer retrieves the key and is able to confirm that a light was left on and everything appears normal. He returns the key to the key cabinet in the building and resumes his rounds.
Implementing a key control and management system is a straightforward process that involves three basic steps; take inventory of the facility to identify all access points and installed locks; ascertain the operational needs of the employees as well as others who may need access to the facility (i.e. service repair, cleaning crew, etc.); and establish a policy with easy to follow procedures for effective key control and management.
Shopping for and selecting a key control and management system can be a challenging experience. But it doesn’t have to be if a few simple guidelines are followed. First, determine what your needs are now and in the future. Next, research and compare what’s available. Finally, work with a reputable vendor/installer.
Over time, business management is typically occupied with matters relating to maintenance and sustainability — hiring new employees, moving to larger premises, developing new business opportunities and so on. A strategic physical security plan – one which includes a key control and management solution – makes it easier to implement necessary changes and improvements.
