When developing a technology solution, one important step in the process is designing features that make the item easier to use, scalable or compatible with and easily integrated into other components in a system. Imagine a smart phone with no smart features or a card access system that can’t be integrated with a video surveillance system — or a key control and management system that offers only a locking metal cabinet.
Fortunately, today’s key control and management systems are designed for use as a management tool with features that enhance and enable management’s ability to create a safer environment. As a basic function, the automated systems control, manage and track keys and only release them to authorized users. Beyond this, online monitoring, updating and reporting capabilities enhance the functionality of a key control system and add to the integrity of the overall security plan. At any time, security operations can determine in which cabinet a key is stored; which keys are available for access; view who currently has which keys out and for what area and when they are scheduled to be returned; or who has had keys out, for what areas and at what times. When keys are not returned when scheduled, e-mail alerts can be sent to management to allow quicker action.
Compatibility with other security systems and network access offer added richness and usability to a key control and management system and integration with existing data bases saves time and money. Built-in RS-232 communication ports allow ease of use for direct connectivity to printers or other devices, or networked connectivity via Ethernet. Systems can be tailored to individual requirements both now and in the future. Key control cabinets and locker modules can be added where and when as needed and each additional module can be controlled by a single console and monitored by the software.