Five Ways Ease of Use Improves Key Control System Effectiveness

Read More
All Posts

Five Ways Ease of Use Improves Key Control System Effectiveness

Technology advances, intelligent software and integration capability are just a few of the attributes that have contributed to the increased flexibility and functionality of today’s key control and management systems. Yet beyond flexibility and functionality, ease of use plays a significant role in helping to ensure that a system is truly effective. 

To take full advantage of today’s advanced key control and management systems, the following five user features should be in place:

Easy to Operate – Features such as illuminated key slots and the ability to return keys to any cabinet or to any location within a key cabinet go beyond intuitive or predictable actions by providing simplicity and ease of use. Configuration options that include PIN codes, biometrics or access control cards make accessing or returning keys fast and easy, allowing users to complete tasks swiftly and be on their way.

Positive User Experience – Systems designed with large display screens, easy to read menus, clearly understandable direction and informative prompts can deliver a more satisfactory user experience. The visual/audio prompts and other system intelligence can make it almost impossible for the user to take incorrect actions and can help to shorten the learning curve.

Effective and Efficient – Keys are secured in the tamper-proof cabinet and can only be accessed by authorized individuals with the proper code, badge or biometric identification. Automatic tracking of access activity, scheduled reports, email/text notifications of overdue keys, online monitoring, user programming and so on all help to ensure safekeeping of the keys and ultimately the facility security.

Comprehensive Usage Data – Whether it’s knowing who last drove a company vehicle, where a particular key is located or when a key is scheduled to be returned, accurate and timely information provided by reports and/or online monitoring can solve these and other issues related to potential mismanagement of keys and security vulnerabilities.

Together, operational ease, positive user experiences, effective security, transactional efficiency and comprehensive usage data, enhance the system’s overall functionality.

Fernando Pires
Fernando Pires
Fernando Pires, CEO of Morse Watchmans Inc.

Related Posts

Filling the Security Gap in Proptech for Property Management

Proptech is one of the biggest trends for security in 2022, according to the Security Industry Association’s 2022 Megatrends Report1. Proptech, or property technology – also known as real estate technology – is technology, software platforms or applications designed for the management, sale and rental of buildings. Within proptech, security technology is a fast-growing segment as building owners and managers seek the best ways to keep tenants, employees and visitors safe and secure.

How Key Control Can Assist in COVID-19 Contact Tracing

While advanced technologies grab the spotlight when folks talk about security systems, in reality key systems remain an integral part of security operations in almost every facility, providing protection for an organization’s work spaces, critical assets, and its employees and staff.

The Merits of Access and Key Control for Cannabis Security

Cannabis is now fully legal in 18 states across the country in the U.S. and medical use of cannabis has been legalized in 39 states.