Whether it’s a real life application or part of a set design in an episodic television police  series, key control and asset management systems can be found in many of today’s studio environments. The need for controlling and tracking keys and/or other small, valuable items is essential to a physical security strategy, and the entertainment world is no exception.

Key control systems automatically record the access history of each key, including user, date and time of key access/return. The system uses biometrics to release assigned keys only to users (up to 2000) with the proper authorization code (either finger identification or numerical code), and cannot be manipulated or easily tampered with. And when the system is integrated with an access control system, alerts can inform management if an individual tries to leave the building without returning a key taken from the cabinet.

In a studio setting, keys may be used to lock offices, gates, equipment rooms and other areas or rooms that contain valuable property. Restricting access to keys and knowing the identity of employees who are authorized to use keys to enter a locked area enables security management to keep better control of assets and help ensure timely follow-up action if there is an incident.

Automated key control and asset management systems are also used as props in television shows or films to convey authenticity. In some instances, use of a key control system has actually been woven into the storyline. Biometric identification procedures used to access keys can add to the believability of the scenario and impart a heightened sense of security. Seeing these systems on the screen also helps to educate businesses and the public as to their functionality and usefulness.

Whether in real life or on the screen, asset management and key control systems play a leading role in securing valuable assets and property.