All Posts

Key Management Systems for the Insurance Industry

At corporate headquarters for insurance companies, a variety of methods are used to help protect assets and information. Whether it’s employee payroll data or personal identification information on policy holders, controlling access to areas where sensitive material is stored or used is mandatory, and one of the most effective solutions is a key control and key management system.

Key control can mean the difference between a relatively secure facility and one where the potential for extraordinary loss is magnified. Knowing who has which keys to which rooms or areas, when they had them and when they were returned, is a vitally important issue when dealing with confidential information. Failure to maintain this kind of control can result in opportunities for key mismanagement which can lead to mild annoyances such as the replacement and cost for lost keys or to more serious losses, such as theft or misuse of sensitive information.

A good key control system, including key security and key management, will maintain a strict accountability for keys. Where old-style key boxes could be easily jimmied open and keys removed, modern key management systems offer a variety of secure access options including PIN codes, biometrics and card access. And for durability and security, today’s secure lockers are constructed of stainless steel to better resist abuse as well as being wired with tamper-proof mechanisms. By comparison, even the tracking capabilities bear no resemblance to manual systems. And when network enabled, advanced key management and control systems can provide real-time information remotely to management for monitoring and recording of who has accessed keys. Control, in the form of configuring the system to allow access to certain individuals at certain times, and alarm notifications are additional functions enabled by network connectivity.

Whether it’s corporate headquarters for an insurance company, an automotive company or a beverage company, key control is always good insurance.

What's next? It’s clear why many insurance facility managers depend on robust key control systems to mitigate risk and protect sensitive documents. Learn more about key tracking and asset management solutions by filling out a quick contact form or using our key locker configurator tool.
Tim Purpura
Tim Purpura
VP Global Sales & Marketing

Related Posts

Key Control: The Overlooked Source of Business Intelligence

Every business leader knows the value of data. Sales reports, staffing metrics, and financial dashboards drive smarter decisions every day. But one overlooked source of intelligence is the everyday key. Who uses them, when, and for what purpose creates a digital trail of activity that - when administered through a key management system - provides powerful insights into security, efficiency, and risk reduction. Comprehensive electronic key management systems like Morse Watchmans’ KeyWatcher® Touch do more than secure keys. They transform everyday key transactions into business intelligence, helping leaders protect assets, streamline operations, and plan for the future.

Key Control Enhances Hospitality Security and Business Intelligence

Guest satisfaction and repeat business depends on seamless hospitality operations – and seamless operations are driven by secure, accountable access control. Key management may not seem glamorous, but it plays a pivotal role in guest safety, hospitality asset protection, staff coordination, and even long-term business strategy. Modern hotel key management and control solutions do more than track keys. They generate valuable operational insights and reinforce a Zero Trust approach to security, essential for properties navigating labor shortages, compliance requirements, and rising expectations from guests.

How Smarter Key Control Transforms Dealership Productivity & Security

In high-volume dealerships, efficiency isn’t a luxury - it’s a necessity. Every minute counts, every customer interaction matters, and every vehicle represents revenue. But there’s one common weak point that still plagues many dealerships and quietly chips away at profitability: key control. Poor key management doesn’t just cause mild frustration. It delays test drives, derails service schedules, and damages the customer experience. Over time, those small moments of chaos add up to missed sales, reduced productivity, and costly CSI score penalties. For dealerships looking to improve performance without adding headcount or expanding facilities, upgrading to a smarter key control solution can deliver transformative results. The right car key tracking system helps improve auto dealership efficiency by adding visibility, speed, and accountability across every touchpoint.