Improving Efficiency and Reducing Risk at Commercial Properties: A Guide to Streamlined Key Control

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Improving Efficiency and Reducing Risk at Commercial Properties: A Guide to Streamlined Key Control

Aerial view of commercial property

Picture the chaos: a misplaced key throws a wrench into a contractor's schedule, a new retail tenant is slated to move in, but the old tenant still has the keys, and first responders struggle to access a building during an emergency. These scenarios, all too common with traditional key management methods, can wreak havoc on the efficiency and security of a commercial property.

For property managers, the burden of key control is significant. Manually tracking keys for hundreds of tenants, contractors, and maintenance personnel is prone to errors and vulnerabilities. Lost keys become a security risk, misplaced keys waste valuable time, and constant rekeying drains budgets.

Fortunately, modern key control systems offer a robust solution to address these challenges.

Key Control Solutions Drive Operational Excellence

Advanced key control systems transform key management from a burden into a strategic advantage. These systems enhance security by electronically tracking every key and providing instant alerts for unauthorized access attempts. Property managers can easily monitor who has access to which areas and when.

Automating key checkout and return eliminates the need for paper logs and manual tracking, freeing up valuable staff time for more strategic tasks. In addition to automating record-keeping and eliminating manual paperwork, these systems maintain a complete audit trail, ensuring effortless compliance with local regulations and enhanced transparency for management.

Additionally, by minimizing the need for rekeying due to lost keys and streamlining tenant move-in and move-out processes, key control translates to significant cost savings. Plus, secure, 24/7 access to keys fosters trust and enhances tenant satisfaction.

Elevating Commercial Security

Today’s advanced key control solutions address the specific needs of commercial properties. These innovative systems go beyond managing keys to provide comprehensive security solutions that streamline operations.

Secure Maintenance Areas and Equipment: Grant temporary access to authorized personnel for specific areas, ensuring only those who need access can enter. This safeguards valuable equipment and minimizes security risks.

Rapid Emergency Response: During emergencies, first responders can access keys quickly and securely with solutions like the Emergency Key Grab (EKG) Kit. This minimizes damage while protecting lives by enabling these responders to access keys during a crisis using a unique PIN code or other provided credentials.

Seamless Tenant Turnover: The transition between tenants is a vulnerable point. Comprehensive key control systems ensure a seamless handover process, reducing the risk of lost keys and maintaining security throughout.

Bolstered Security Offices and Checkpoints: In high-security areas, real-time key tracking and detailed audit trails provide meticulous oversight, ensuring authorized access and streamlined operations.

Read Our Commercial Property Key Management Tip Sheet

Beyond Security: Expanded Benefits for Commercial Properties

Key control systems provide significant advantages for property maintenance and equipment protection. These systems enable temporary access for contractors, even when tenants or managers are unavailable. For instance, plumbers or HVAC technicians can access electrical rooms without needing entry to the entire property – they can even gain access without security present, if the key control system is accessible.

This efficient method protects high-value assets like landscaping equipment and snowplows. Authorized personnel retrieve the required key from a secure electronic cabinet and return it once their task is completed. The entire process is documented with an audit trail that logs the user, time, and specific key accessed, ensuring accountability.

Commercial properties need to ensure rapid responder access during emergencies. Key control systems facilitate prompt and secure entry during situations like water leaks, heating issues, or fires. Authorized individuals can retrieve keys from electronic cabinets, with every action meticulously logged, enhancing accountability and security.

For enhanced emergency preparedness, solutions like the Emergency Key Grab (EKG) Kit are designed specifically for commercial properties. The EKG Kit features a KeyWatcher Touch System that securely stores facility keys. During a lockdown, first responders can use a unique PIN or credential to swiftly retrieve the necessary keys, enabling rapid access to locked areas.

Investing in an advanced key control system secures and protects the future of your commercial property. Enhanced security, streamlined operations, and peace of mind are within reach with the right key management solution.

Contact us to get started or learn more on our Commercial Property Solutions Page:

https://www.morsewatchmans.com/markets/commercial-property-management.

 

Tim Purpura
Tim Purpura
VP Global Sales & Marketing

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